# Executive Assistant \(f/m/d\) to Co-CRO - Company: [Alephalpha]() - Location: Heidelberg - Remote: Yes - Team: Research - Employment type: Full Time - Posted: June 19, 2026 ## Job description We are looking for a motivated, highly-organized and detail-oriented (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time in our Heidelberg HQ, perfect for an experienced EA looking for a change or returning to the workforce. You will work as part of the CRO Office within a collaborative support team, ensuring the Co-CRO’s day-to-day operations run smoothly. While you will have guidance from the broader team, we value someone who is eager to take ownership of their tasks and who brings a proactive and flexible "can-do" attitude to every challenge. # Your responsibilities: * **Calendar Coordination:** Manage a busy calendar, scheduling meetings, and ensuring the Co-CRO is well-prepared for their daily appointments. * **Inbox Management:** Support with organization and prioritization of incoming e-mails. * **Travel Arrangements:** Organize domestic and international travel, including booking flights, hotels, and local transport, and preparing clear itineraries. * **Expense Handling:** Organize and submit monthly expense reports accurately and on time. * **Meeting Support:** Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines. * **Project Management:** Step in on behalf of the CRO and run contained internal-facing projects across various topic areas such as P&C, striving to define sustainable processes where possible. * **Team Support**: Provide organizational expertise to the broader Research organization for team meetings, special events, offsites, and the like. # Your profile: * Significant prior Experience as an Executive Assistant in 1-2 fast-paced environments, can include project management or similar tasks. * Language Skills: Professional working proficiency in both German and English * Reliability & Detail: You are someone who catches the "small things" and takes pride in delivering high-quality and accurate work. * Proactive Mindset: You don't wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently. * Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity. * Tech Savvy: Comfortable using the Google Suite, Slack and Jira and quick to learn new digital tools. * Quick-Thinking & Adaptable: You stay calm when plans change and pivot between different tasks quickly and easily. **What you can expect from us:** * Become part of an AI revolution! * 30 days of paid vacation * Access to a variety of fitness & wellness offerings via [Wellhub](https://wellhub.com/de-de/) * Mental health support through [nilo.health](http://nilo.health) * [JobRad®](https://www.jobrad.org/) Bike Lease * Substantially subsidized company pension plan for your future security * Subsidized Germany-wide transportation ticket * Budget for additional technical equipment * Flexible working hours for better work-life balance and hybrid working model * Virtual Stock Option Plan ## Apply [Apply on Alephalpha]() Canonical job page: