# Executive Assistant - Company: [Getpoppyai]() - Location: United States - Remote: Yes - Team: Operations - Employment type: Full Time - Posted: May 16, 2026 ## Job description **About Poppy AI** Poppy AI is the AI-powered workspace for creators, marketers, and operators — helping people turn ideas into high-performing content, campaigns, and workflows. We're doing millions in revenue, growing fast, and building toward a billion-dollar outcome. Our founder has 1M+ YouTube subscribers and moves at a pace that requires a world-class operator by his side. **About the Role** We're hiring an **Executive Assistant** to be the right hand of our founder (Qazi) — an ADHD, fast-moving, high-output operator building one of the most exciting AI companies in the world. This is not a traditional EA role. You will run his calendar, his schedule, his follow-through, his personal ops, his travel, his hiring pipeline, and the chaos that comes with a hyper-growth startup. Your job has two parts: **REACT** fast when he needs something, and **ANTICIPATE** what he needs before he has to ask. If you're elite, this will be one of the most important roles in his life — and one of the most exciting seats in AI. **What You'll Own** - Calendar, scheduling, and reminders - Travel planning and personal logistics - Life design (gym consistency, chess, hobbies, fun) - Research and follow-up across every domain - Notion systems for personal ops, projects, and recurring workflows - AI agents and automations that make the founder 10x more efficient - Hiring pipeline support — screening, coordinating interviews, running trial tasks - Inbox and message triage - Team coordination and loop-closing - Making sure important things never fall through the cracks **What We're Looking For** - **Fast as hell** — quick texts, quick research, quick follow-up, quick loop-closing - **AI-native** — daily use of ChatGPT, Claude, Poppy, Notion, agents, and automations - **Systems-obsessed** — Notion is your playground; you build systems, not just complete tasks - **Comfortable with ADHD / chaotic founder energy** — you follow the thread, capture the gold, and organize the chaos - **Fun to be around** — goofy, sharp, positive, builder energy; someone the founder genuinely enjoys working with - **A life designer** — you don't just book what's asked; you turn ideas like "I want to play more chess" into real plans with tournaments, flights, and logistics - **A talent filter** — you can help screen operators, contractors, and hires, spot red flags, and save the founder from wasting time - **Context absorber** — you shadow the founder, learn how he thinks, and eventually make decisions on his behalf **Qualifications** - 2+ years experience as an EA, Chief of Staff, operator, or similar high-trust role supporting a founder or executive - Demonstrated ability to manage complex calendars, travel, and personal logistics - Heavy daily AI usage — you treat AI as an extension of your brain - Strong Notion skills (or comparable systems tool) and an instinct for designing workflows - Excellent written and verbal communication - Comfortable with direct, fast-paced, sometimes chaotic communication **Nice to Have** - Experience working with creators, founders, or high-profile public figures - Background in startups, content, or AI tools - Experience running hiring pipelines or coordinating contractors and agencies - Familiarity with Claude Code, agent frameworks, and personal automations **Disqualifiers** - You're slow or need tons of hand-holding - You don't use AI every day - You're not systems-minded - You hate chaos or want a predictable 9-5 - You're boring to brainstorm with - You use Windows, don't have an iPhone, or don't have iMessage - You talk about "burnout," "boundaries," or "balance" — this role feeds off energy and momentum **Work Details** - **Type:** Full-time - **Location:** Remote (US preferred) - **Timezone:** Pacific Time preferred; flexibility required - **Compensation:** Competitive, depending on experience **How to Apply** **Apply here** 👉 [**https://tally.so/r/44PYLb?utm\_source=ashby&utm\_content=executive-assistant-right-hand-of-ai-founder**](https://tally.so/r/44PYLb?utm_source=ashby&utm_content=executive-assistant-right-hand-of-ai-founder) Include: - Resume or LinkedIn profile - A short note on how you currently use AI in your day-to-day work - One example of a system, workflow, or trip you've designed for someone else If your application is strong, you'll be invited to the next step: a real Executive Assistant challenge. We're looking for the person who makes the founder say: *"holy shit. where have you been?"* ## Apply [Apply on Getpoppyai]() Canonical job page: