# Office Administrator

- Company: [Coherentsolutions](<https://jobstar.asia/company/coherentsolutions>)
- Location: Lithuania
- Team: Office Management
- Posted: September 10, 2026

## Job description

## About the position:

We are looking for a friendly, proactive, and well-organized **Office Administrator** to join our team in Vilnius. As our Office Administrator, you’ll be at the heart of our Vilnius office, helping create a welcoming, well-organized and enjoyable environment for our team and visitors.

This is a great opportunity for someone eager to learn, take ownership of administrative tasks and support colleagues in an international environment.

## Your key responsibilities:

* Welcoming visitors and ensuring they feel supported and connected with right people;
* Keeping our office running smoothly by coordinating meeting rooms, office supplies, mail & incoming calls, correspondence and day-to-day office needs;
* Working with our vendors and service providers to ensure the office remains a comfortable and well-maintained place to work;
* Coordinating business travel arrangements and related documentation;
* Bring our team together by supporting internal events, celebrations, team activities and other company initiatives.
* Assisting international colleagues with migration related administration by coordinating documents, deadlines, employees and external partners;
* Support employee lifecycle administration: including preparing, collecting, filing, and updating required documents;
* Keep things organized and up to date by maintaining accurate records and ensuring administrative information is up to date;
* Be the go-to person for everyday office matters, proactively supporting colleagues and helping solve practical day-to-day needs.

## What we expect from you:

* A college or university degree, or ongoing studies in a relevant field;
* Excellent written and verbal communication skills;
* Fluency in Lithuanian and English;
* Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook;
* Good organizational and time-management skills;
* A helpful, service-oriented, and positive attitude;
* Reliability, diligence, and strong attention to detail;
* Willingness to learn and take responsibility for assigned tasks;
* Previous experience in administration, customer service, HR support, or a similar field would be an advantage but is not required;
* Availability to work in a 0.75 FTE position;
* Willingness to work primarily from our office at Ukmergės str. 126, Vilnius, with the option to work remotely once per week.

## We offer:

* Our **Launch for Success** benefits package, including premium health insurance, monthly lunch vouchers, telecommunications services for employees and their family members, and more;
* **Global teams.** Work in multicultural departments and learn from experienced professionals across different countries;
* **International clients.** Gain exposure to innovative start-ups and Fortune 1000 companies in the United States and Europe;
* **Professional development.** Access internal learning programs, training sessions, and opportunities to develop new skills;
* **Support for new ideas.** Our internal start-up incubator, Innovation Sandbox, helps employees develop ideas, receive implementation support, and compete for cash prizes;
* **Team spirit.** Enjoy team-building activities, celebrations, corporate and family events, and other company traditions;
* A supportive environment where you can gain practical experience and grow professionally.

## Apply

[Apply on Coherentsolutions](<https://job-boards.eu.greenhouse.io/coherentsolutions/jobs/4973177101>)

Canonical job page: <https://jobstar.asia/job/office-administrator-coherentsolutions-lithuania-fcb657c75a90f3dc>