We're a compliance technology platform built by a leading global immigration law firm, helping employers manage work authorization compliance — I-9, E-Verify, and Right-to-Work — across the U.S., U.K., and Australia. Our platform supports employers across staffing, healthcare, retail, tech, manufacturing, and more, turning fragmented, high-risk paperwork into a defensible, audit-ready system.
We've teamed up with Handoff to bring on board an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design.
RESPONSIBILITIES
Sponsorship & Contract Management:
- Execute contracts and secure necessary signatures
- Confirm deliverables, deadlines, and logistics requirements per event
Booth Logistics & Production:
- Define booth footprint and visual/design approach in coordination with the design team
- Coordinate printing and production of collateral, signage, and branded materials
- Determine and order booth components, including banners, monitors, and rotating content displays
- Set up and manage lead retrieval systems, platform-based or manual
- Manage attendee list adds and deletes ahead of registration cutoffs
Pre-Event Coordination:
- Coordinate pre-event meeting scheduling and calendar holds
- Prepare the sales team with talking points, collateral, and briefing materials
- Confirm booth staffing assignments and team readiness
- Share secured event details with marketing for social promotion and website showcase
Day-of Execution:
- Confirm materials, signage, and booth setup are in place on-site
- Serve as the real-time point of contact between sales and marketing on-site
- Capture and log leads, and track attendee interactions
Post-Event Wrap-Up:
- Coordinate event debrief meetings
- Archive event performance data and insights for future planning
ABOUT YOU
- 2–5 years of experience in event coordination, trade show management, or field marketing
- Has run the full event lifecycle — from contract execution through post-event reporting
- Strong project management skills with the ability to multi-task under deadline pressure
- Experience with contract administration and vendor coordination
- High attention to detail across contracts, attendee lists, and booth specs
- Comfortable coordinating cross-functionally with sales, marketing, and design
- Proactive written and verbal communicator, both internally and with vendors
- Familiarity with lead-retrieval or event tech platforms
- Basic reporting and data skills for post-event tracking
NICE TO HAVE
- B2B event or trade show experience
- Experience coordinating events across multiple industries or verticals
- Familiarity with booth design and production workflows
- Comfortable working with distributed, cross-time-zone teams
WHY YOU’LL LOVE IT
- Own the full event lifecycle, from signed contract to post-event insights — real end-to-end responsibility
- Work cross-functionally with sales, marketing, and design on high-visibility, brand-facing events
- Build deep expertise in trade show and sponsorship logistics across a growing compliance tech platform
- Join at a company backed by real staying power — built by a globally established immigration law firm
- Get full Colombian benefits as part of the EOR arrangement, with the stability that comes with it